Out of office reply with THUNDERBIRD
Below you will find instructions for the newbie or the novice on how to set up an automatic "Out of Office" email auto reply or a "On Vacation" auto response if you use Mozilla Thunderbird as your email client in a POP3 account. For more information about the Mozilla Thunderbird client, please refer to this site.
The email service that normally comes with your internet service is a POP3 system.
Your computer must be on and connected to the internet and thunderbird must also stay on for the auto-reply to work.
Consequently, this method will only run with an internet service that is always connected such as a Cable or ADSL connection.
1. Creating the reply message
Thunderbird has its own text editor, and we will use it to create our out of office reply message.
This will open the Thunderbird text editor, and you can write your reply.
on File, and Save As, Template
Important. The name of the template is the same as the subject. As you will notice in the picture above, we called it "Out of office reply".
Save As happens very fast, and there is no feedback that acknowledges that the template was actually saved.
on Tools, and Message Filters
The next step consists of setting up the rules.
Once you click on Reply with template in the left drop down menu, you will be able to select the Out of office reply from the second drop down menu.
As an option you may wish to mark your message as read, as shown below.
We now have to determine to whom the reply should apply.
In the example above, the rule will apply when the email To section contains our email address. You would insert your own.
In the top window under Filter name, replace the Untitled Filter with a name for the filter like: Out of office reply.
We have to return to the Message filter by selecting Tools and then Message Filters in the opening page of Thunderbird.
This is a very simple procedure with Mozilla Thunderbird. Simply open it up and select Templates.
Selecting Templates and clicking on Out of office reply will bring up your template. All you need to do is change the message in the lower half
This is normally on by default, however it is good to confirm that Mozilla Thunderbird does indeed check for email every once in a while.
Select Account Settings
You have the option to determine how often Thunderbird will check for mail on the internet.
Unfortunately, in today's world, email spam is a reality that we have to deal with.
With this in mind, every time you answer a spam email, you are indicating to the spamer that he has found a valid email address, in this instance yours. You are turning this rule on at your own risk.