Out of office reply outlook express or windows (Live) mail
Below you will find instructions for the newbie or the novice on how to set up an automatic "Out of Office" email auto reply or a "On Vacation" auto response if you use Window's Outlook Express or the newer Window's Mail and Windows Live Mail as your email client in a POP3 account.
These instructions are fairly simple, and quasi identical for Outlook Express and Windows Mail.
Windows Mail is an improved email program which came with Windows Vista , and Windows Live Mail with Windows 7. They added a junk e-mail filter, as well as protection against phishing messages. It must be said that Microsoft does not support Outlook Express anymore, and it is preferable to switch to Winbdows Live Mail.
Your computer must be on and connected to the internet and Outlook Express must also stay on for the auto-reply to work.
Consequently, this method will only run with an internet service that is always connected such as a Cable or ADSL connection.
Accessories and open Notepad or Wordpad.
Type your message. Here is an example on Wordpad.
At the top of Wordpad, select File, and then Save As , and select text document.
The Worpad example was shown because it involves an extra step. If you choose to write your message on the Notepad instead, it will automatically "save as" a text document (*.txt)
In the above example I have saved the reply text on the desktop, and in the "File name" field, I named it "Out of Office reply". You can also choose to keep it elsewhere, like in My Documents.
If you wish to change the reply message every once in a while, just open the message and make the changes to the content, and then save it in the same location.
Open Outlook Express and select Tools Message Rules Mail
You will see this window
In part 1 (Select the conditions for your rule) , you have different choices. We checked Where the To line contains people, and also where the Cc line contains people. You will notice that the very next line actually combines these selections. At the bottom of part 1, you will also find a selection called: For all messages. This will reply to every single email arriving to your address.
In part 2 (Select the actions for your rule), check Reply with message.
In part 3 (Rule Description) you will give Outlook Express the exact instructions, by on the underlined messages, in our case, contains people, and message.
Type your (one or more if you have more than one) email address(es), and press Add
Once Add is pushed, your address will go down into the people section, and as mentioned above, for several addresses, just repeat the process.
If you saved your reply message in a different area, select it.
Just remember to select Text (*.txt) beside Files of Type at the bottom of the window
In part 4 (Name of the Rule), you can give the rule a name that will be relevant to you.
As in step 2, Open Outlook Express and select Tools Message Rules Mail
And check or uncheck your auto reply message.
Select Options under the tool tab
This will open the next window. Normally outlook express is set up by default to check messages on the server every 30 minutes.
That is all there is to it.
Unfortunately, in today's world, email spam is a reality that we have to deal with.
With this in mind, every time you answer a spam email, you are indicating to the spamer that he has found a valid email address, in this instance yours. Outlook Express does not have the same amount of options that Outlook has, however there is a way to limit the replies by creating a list of people to reply to:
Once you click on "Contains people" in part 3. Rule Description, you will be able to enter the email addresses to which you wish to reply.